How to Set Up a Hair Salon Bookkeeping Software (The Simple Way That Actually Works)

Running a salon is no small deal. Between making clients feel confident, keeping your stylists motivated, and restocking products every week, it’s easy to lose track of money.

One day, business feels great, the salon is busy, clients are happy, and the next, you’re not sure where all that cash went. If this sounds familiar, it’s time to fix how you manage your books.

The truth is, bookkeeping doesn’t have to be complicated or intimidating. You just need the right system to organize things automatically, and that’s why salon bookkeeping software is important.

In this guide, I’ll show you how to set up your salon bookkeeping software step-by-step. But before we dive in, let’s talk about what features you actually need, especially if you’re running a hair salon or beauty studio that deals with walk-ins, stylists, and multiple services every day

What You Should Look for in a Salon Bookkeeping Tool

Let’s be honest , not every accounting tool understands salon life. Some of them are built for tech startups or retail stores, not for business owners managing clients, tips, stylists, and cash payments all at once.

Here’s what you actually need in a hair salon bookkeeping software that works for you, not against you.

1. Project-Based Accounting That Works Like Your Salon

Every client that walks through your door is technically a new “project.” One might come for color treatment, another for braids, and another for a complete makeover.

Your bookkeeping tool should be able to separate and track these income streams, so you know what’s bringing in the most money.

With project-based accounting inside Adam by Tyms, you can see what service type or stylist generates the most profit. You’ll finally know whether color services, extensions, or walk-ins drive your bottom line, not just guesswork anymore.

2. Simple Invoice Management

Let’s face it, no one wants to chase payments. But you also don’t want to forget who paid and who didn’t.

Your salon bookkeeping software should make it easy to send invoices, track payments, and send reminders without you lifting a finger.

That’s one thing Adam by Tyms handles beautifully. You can send an invoice in seconds, even if it’s just a one-time job or a bridal event package. The system keeps track of it all and notifies you when payments drop.

3. Smart Expense and Cash Flow Tracking

Salons spend money all the time , from shampoos and sprays to towels, clippers, and decor. The problem is, those little expenses sneak up on you.

But what if there is a way you can connect your bank account, and the system automatically pulls and sorts your expenses. You’ll know exactly how much went into supplies, rent, or marketing, and you’ll see how much is left in real time. No more end-of-month surprises.

The Adam by Tyms software allows banking sync, and not just that, it also allows you to sync your email, and whatsapp to capture transactions or receipts from any of these channels.

4. AI-Powered Bookkeeping (So You Spend Less Time on It)

This is one of Adam’s biggest strengths. The platform uses AI-powered bookkeeping to read, learn, and categorize your transactions automatically.

That means every time you make a payment to your supplier or receive cash from a client, Adam knows where to place it. The software literally does your bookkeeping for you.

So instead of spending Sundays trying to balance things, you can actually rest, or take another client, if you want.

5. Financial Reports You Can Actually Read

Most small business owners don’t need complex reports. You just want to know: How much did I make, how much did I spend, and what’s left?

Adam by tyms gives you clear, easy-to-understand financial reporting for consultants and salon owners. You can see your profit and loss, track cash flow, and even understand where your revenue is coming from.

6. Tax Preparation Without Stress

Tax season shouldn’t feel like punishment. With the Adam by Tyms software, your income and expenses are already organized. When it’s time to file, you just click “Download Tax Report.” That’s it.

This makes tax preparation for independent professionals like you straightforward , everything’s already clean, categorized, and ready to go.

You can as well read more on features for salon accounting software.

5 Steps to Get Your Salon Bookkeeping Running

Now that you know what features matter, let’s go step-by-step. I’ll show you how to set up your beauty salon accounting software using Adam by Tyms, even if you’ve never done it before.

Step 1: Start by Separating Your Finances

If you’re still using one bank account for personal and salon expenses, stop. It’s the fastest way to get confused about what belongs where. Open a business account for your salon. It helps you see things clearly, what comes in from clients, what goes out for expenses.

Step 2: Connect Your Bank or Upload Your Statements

Even if your salon doesn’t use a fancy business account yet, you can still upload your bank statements into Adam by Tyms.

The system scans them, reads the transactions, and organizes everything for you. You’ll start seeing patterns , how much you make weekly, how much you spend on supplies, and where you can cut back.

Step 3: Track and Categorize Your Expenses

Expenses are where most salon owners lose track. In Adam, every payment you make or get is automatically categorized , rent, supplies, training, tools, marketing, and more.

Step 4: Check In Weekly, Not Yearly

Bookkeeping doesn’t work when you wait till December to “do your books.” Spend 10–15 minutes every week reviewing your numbers.

Adam’s dashboard gives you a simple summary of income, expenses, and pending invoices. Think of it as your salon’s financial dashboard.

Step 5: Download Your Tax-Ready Reports and Get Financial Insights

This is the step every salon owner loves. After a few weeks of tracking, you can download reports that actually make sense.

You’ll get:

• Profit & Loss Statement – to see what you’re truly earning.
• Cash Flow Report – to track how money moves daily or weekly.
• Balance Sheet – to know what your salon owns and owes.

All these reports are tax-ready. But beyond tax time, they also show insights that help you grow. You’ll know what services make you the most money and where to focus next.

Try Adam today

Why Adam by Tyms Works for Salon Owners

Adam by tyms isn’t your typical accounting app. It’s built for small businesses, especially service-based ones like salons, spas, and beauty studios.

You don’t need accounting experience or time to learn complex dashboards. You just connect, track, and watch everything fall into place.

With Adam by Tyms, you can:

• Automate your bookkeeping.
• Track stylists, services, and income streams.
• Manage invoices, expenses, and taxes in one place.
• See real-time financial health at a glance.

It’s flexible, simple, and built around how you actually work.

With a good salon bookkeeping software like Adam, you can finally see the numbers behind your creativity, grow confidently, and stop worrying about “what happened to all that income.”

Start with Adam today, and make bookkeeping as easy as styling hair.